Address:
The County of Orange
Santa Ana, CA 92701

Enterprise System Catalog:

Vendor and product:
Granicus, Agenda Management System
System purpose:

An automated agenda management system whereby agenda items are created and submitted to the CEO, County Counsel and COB electronically for review. The data becomes the input for Agenda Work system.

Categories/types of data:

County ASR creation containing uploaded attachment files for Agendas for use in BOS meetings.

Dept./primary custodian:
COB (Clerk of the Board)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Granicus, AW (Agenda Work)
System purpose:

Based on CAMS data, AW system creates an agenda, supplemental agenda & minutes, , resolution and ordinance backs, mandatory logs. It is utilized in posting all agenda materials & minutes on the internet. It also has an e-agenda search engine for internal County use.

Categories/types of data:

BOS agenda items from CAMS system and create meeting agenda, minutes, etc.

Dept./primary custodian:
COB (Clerk of the Board)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Granicus, Agenda Search
System purpose:

Enterprise Intranet application whereby agenda items and related back-up documentation created and submitted to the COB and acted upon by the Board of Supervisors can be searched electronically, utilizing a parallel read-only database and a shared images file store. This search capability includes agenda item records going back to January 1, 1999. This system provides access to any County employees only.

Categories/types of data:

Interfaces with COB Agenda Works agenda/minutes builder utilizing a parallel read-only database and a shared images file store.

Dept./primary custodian:
COB (Clerk of the Board)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Granicus, COI (Conflict of Interest e-File)
System purpose:

County employees who are mandated to file COI 700 Forms. Electronically submitting and uploading conflict of interest disclosures, tracking of e-files and annual renewal.

Categories/types of data:

COI 700 Disclosure System where designated employees file, upload and track information that may have conflict with their current job roles and functions.

Dept./primary custodian:
COB (Clerk of the Board)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
SAIC, ODESY
System purpose:

A system used to input data from Assessment Appeal forms filed by County taxpayers and tax agents who are challenging the Assessor’s roll value of their real or personal property. 

Categories/types of data:

Assessment Appeal data from clients

Dept./primary custodian:
COB (Clerk of the Board)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, ATS
System purpose:

A system used to process, schedule and record actions by taxpayers and tax agents and Assessment Appeal Board actions regarding a filed assessment appeal. This system interfaces with the County Assessor, County Treasurer-Tax Collector and County Auditor-Controller Departments. Property Tax Assessment Data.

Categories/types of data:

Assessment Tax Data and Property Tax Data

Dept./primary custodian:
Assessor Office
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
SAIC, Money Damaged Claim Form
System purpose:

To collect data and to share data and documents submitted with claim electronically in the timely manner as well as to reduce paper and improve access. Claimant information, case management, distribution of documents and staffing assignment. Very time sensitive information.

Categories/types of data:

Claimant information, case management data, documents and staffing data.

Dept./primary custodian:
COB (Clerk of the Board)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
AC and OCIT, CFR
System purpose:

Personal information, case management, tracking of responses from outside agency to approve or deny a claim. Must formally respond to claimant or claim remains active and open indefinitely. Thus, keeping the window for litigation indefinitely open.

Categories/types of data:

Track, number and respond to all Claims for Refund of Taxes or Penalties Paid

Dept./primary custodian:
COB (Clerk of the Board)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
SAIC, BCC
System purpose:

Preparation of appointments to various boards, commissions and committees (BCC) positions.

Categories/types of data:

Board, Committees and Commissions contact information, agendas and other related information to these groups.

Dept./primary custodian:
COB (Clerk of the Board)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
DFM Associates, EIMS
System purpose:

An election management system to manage voters and elections information.

Categories/types of data:

voters and elections information

Dept./primary custodian:
Registrar of Voters
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Netfile, Netfile
System purpose:

Electronic Campaign Finance Disclosure

Categories/types of data:

Contains campaign finance disclosures such as 460 Forms.

Dept./primary custodian:
Registrar of Voters
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Tenex, Precinct Central, TED, AIM
System purpose:

For voter check-in, election ticketing, and inventory management.

Categories/types of data:

Contains voter information - check-in, ticketing and inventory management.

Dept./primary custodian:
Registrar of Voters
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Democracy Live, Omni Ballot
System purpose:

For remote accessible ballot.

Categories/types of data:

Contains remote accessible ballot.

Dept./primary custodian:
Registrar of Voters
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, ICMS (Integrated Case Management System)
System purpose:

For the management of Probation cases.

Categories/types of data:

Contains probation records of clients.

Dept./primary custodian:
Probation
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Bloomberg Finance, Bloomberg Anywhere
System purpose:

To monitor trades and investments.

Categories/types of data:

Contains financial data related to trades and investments.

Dept./primary custodian:
TTC (Treasurer Tax Collector)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Columbia Ultimate, Columbia Ultimate Business Systems
System purpose:

For debt collection.

Categories/types of data:

It contains financial data for debt collection.

Dept./primary custodian:
TTC (Treasurer Tax Collector)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Grant Street Group, Payment Express
System purpose:

To provide electronic payment services.

Categories/types of data:

Contains payment data.

Dept./primary custodian:
TTC (Treasurer Tax Collector)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Wausau Financial Systems, Image RPS
System purpose:

For payment and transaction processing.

Categories/types of data:

Contains payment data.

Dept./primary custodian:
TTC (Treasurer Tax Collector)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
FIS Global, Inc, Quantum
System purpose:

For cash management, investment accounting and compliance tool.

Categories/types of data:

Contains financial data.

Dept./primary custodian:
TTC (Treasurer Tax Collector)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
CGI, CAPS+ Advantage Financial System
System purpose:

CAPS is a family of integrated Information and Document Imaging Systems that processes County financial data.

Categories/types of data:

It contains budget preparation, general ledger, accounts payable, accounts receivables, fixed assets, source document imaging, online reporting and data warehouse.

Dept./primary custodian:
AC (Auditor-Cotroller)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
CGI, CAPS+ Human Resources & Payroll
System purpose:

CAPS is a family of Integrated Information and Document Imaging Systems that process County employee and payroll information.

Categories/types of data:

It contains position control, recruiting, payroll administration, labor distribution, time entry, source document imaging, online reporting, data warehouse and personnel administration.

Dept./primary custodian:
AC (Auditor-Cotroller)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
GeoMatrix Data Systems, Training Partner Learning Management System (LMS)
System purpose:

Provides enterprise wide online training.

Categories/types of data:

It contains employee training records, course enrollment information and course curriculum.

Dept./primary custodian:
AC (Auditor-Cotroller)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, Paystub Portal
System purpose:

Provides employee payroll information.

Categories/types of data:

Contains payroll information.

Dept./primary custodian:
AC (Auditor-Cotroller)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
MCM Technologies, MCM
System purpose:

To manage work orders for service, parts inventory, purchase requests, asset tracking, customer information and billing and site tracking.

Categories/types of data:

Contains work order, inventory, asset tracking, customer information and billing and site tracking.

Dept./primary custodian:
OCSD (Orange County Sheriff's Department)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Central Square, FBR
System purpose:

For managing records.

Categories/types of data:

Contains records.

Dept./primary custodian:
OCSD (Orange County Sheriff's Department)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
BMC, Remedy ITSM (IT System Management)
System purpose:

For IT System Management.

Categories/types of data:

Contains web-based enterprise IT Systems with help desk ticketing, asset, etc.

Dept./primary custodian:
OCSD (Orange County Sheriff's Department)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Exchange Online
System purpose:

An email system.

Categories/types of data:

It contains internal and external department communications.

Dept./primary custodian:
OCSD (Orange County Sheriff's Department)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, SharePoint Online
System purpose:

A document management software.

Categories/types of data:

Contains web-based document management system.

Dept./primary custodian:
OCSD (Orange County Sheriff's Department)
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, ACS
System purpose:

Uploads CalWIN interfaces (daily/monthly files), processes Auditor Controller critical daily/monthly, cash issuances for direct deposits system send file, electronic funds transfer file, and warrant control file, prints

Categories/types of data:

CalWIN interfaces (daily/monthly files), A/C critical daily/monthly, cash issuances for direct deposits system send file, electronic funds transfer file, and warrant control file, prints

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, BBS
System purpose:

Generates barcodes for documents related to cases coming from CalWIN, CMS-CWS, AIM 2, PA, and CMIPS 2. Users use printed barcodes to image/scan documents to Onbase. Documents and data from barcode are stored into Onbase Imaging System.

Categories/types of data:

Unique barcodes for documents related to cases coming from CalWIN, CMS-CWS, AIM 2, PA, and CMIPS 2. Users use printed barcodes to image/scan documents to Onbase. Documents and data from barcode are stored into Onbase Imaging System.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, Binti
System purpose:

This application tracks data for the new approval process that combines elements of the current foster parent licensing, relative approval, and approvals for adoption and guardianship processes and replaces those processes. Also included is external facing website - oc4kids.com.

Categories/types of data:

Foster care licensing, approvals, workflows, adoptions, guardianship

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, CAPTOOL
System purpose:

Tool to hold all the tables, columns, short and long descriptions of all the tables in Calwin Information System (CIS) and Management Reports Extracts Prod (MREP) databases.

Categories/types of data:

CalWin CIS and MREP data

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, CARS
System purpose:

Track information pertinent to case reviews and to support the increase in case accuracy and provide statistical reports.

Categories/types of data:

clients' case information and details

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, CARSA
System purpose:

Posting of Child Abuse Registry (CAR) statistics related to child abuse reports received at the CAR Hotline

Categories/types of data:

Client's case information

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, CAT
System purpose:

To manage and report Class Assistance Program for Immigrants (CAPI) Applications. This application tracks referrals for Sacramento.

Categories/types of data:

Clients' case information and details.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, CDS History
System purpose:

Provides read-only view to old state CDS (Case Data System) closed files, from which SSA It took backup old CDS state system around 2006 at the time of CalWIN data migration.

Categories/types of data:

Clients' case information and details.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, CES
System purpose:

Developed for the FSS Division to help Case Managers, Eligibility staff manage Monthly Contacts, Supportive Services

Categories/types of data:

Clients' case information, details and services.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, CFS Forms
System purpose:

CFS Forms are used to Create, Update and Locate Resource Management service provider request forms, Attorney forms and Education forms.

Categories/types of data:

service providers data, attorney and educational request forms

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, CRTS
System purpose:

Tracks and processes all incoming requests and subpoenas regardless of the affiliated program, sufficiently reduces processing time for all tasks, automates detailed departmental monthly and annually statistical reports.

Categories/types of data:

Records requests via subpoenas, PRAs, e-Discovery or clients requests.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, CSS
System purpose:

Track monthly case statistics for the In-Home Coaching Level 1 (ICS 1) and In-Home Coaching Level 2 (ICS 2) programs in CFS Division

Categories/types of data:

Clients' case information, details and services.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, DRMS
System purpose:

OCIT provides support in managing all report requests received from Administrative (Admin), Family Self Sufficiency and Adult Services (FSS & AS), Assistance Programs (AP), and CFS divisions that are submitted to SSA IT and/or Research groups. 

Categories/types of data:

Clients' case information, data and services.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, DHCS Reports
System purpose:

Files retrieved from the State DHCS (California Department of Health Care Services) server to produce multiple reports

Categories/types of data:

Clients' case information, details and services.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, DRTS
System purpose:

Tracks CWS/CMS child abuse referrals/ engagements/ needs/ services/ incentives/ outcomes for CFS Division, where client referrals are sent to Service Providers/ Community Based Organizations which provide services to families of abuse.

Categories/types of data:

Clients' case information, data and services.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, FRC
System purpose:

This website locates the Family Resource Centers based on the input of city or address.

Categories/types of data:

Resource centers locations based on customer addresses and zip codes.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, FTS
System purpose:

Create serial number to be referred in CWS/CMS. State numbers are assigned to families in CWS/CMS for tracking purposes. The FTS database is utilized by CFS staff to locate families assigned state numbers.

Categories/types of data:

Clients case serial numbers, information, data, services.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, FYI System
System purpose:

Provides a secure online system for authorized Foster Family Agencies and Group Home providers to submit Special Incident Reports (SIRs) involving foster children in their care. Additional functionality includes modules for MTS Placement, Investigations and Scheduled Visits.

Categories/types of data:

Clients' case information, data, services, incidents, reports. investigations, visits.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, HITS
System purpose:

Tracks complaints, grievances, appeals (State and County hearings), inquiries, and mandates deadlines for Program Integrity (PI), Quality Support Team (QST), and Operations & Policy Team (OPT) groups.

Categories/types of data:

Clients data, complaints, grievances, appeals, inquiries, and state and local hearings.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, I-CMS
System purpose:

Generates case narratives to be copied into state CMIPS II. It tracks/calculates Hourly Task Guidelines (HTG), document intake status, schedule/track monthly home visits, populate home visit letters and forms, issue daily itineraries and support other State-mandated tasks. Daily download of intake and reassessment cases from State CMIPS II are auto assigned to social workers based on business requirement such as language, region, age, Medi-Cal type, etc.

Categories/types of data:

Clients' case information, data, and services.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, ICS
System purpose:

Track monthly case statistics for the ICS 1 and ICS 2 programs in CFS Division.

Categories/types of data:

Customer case status and statistics

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, MOB
System purpose:

Court tracking log

Categories/types of data:

Customer case / court information

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, MRA
System purpose:

Secure online application for mandated reporters to report abuse.

Categories/types of data:

mandated reporters data/information, potential victims information/data, abuse reports

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, OCIMS
System purpose:

To track clients' services from County departments for referrals, interventions and collaborations.

Categories/types of data:

Clients' information, data and services.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, OCIS
System purpose:

To track client's information, data and services.

Categories/types of data:

Clients' information, data and services.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, ORCS
System purpose:

Track all activities of Fraud and Non-fraud case referrals to Program Integrity units and provide statistical reports.

Categories/types of data:

Customer information

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, PDIS (Partners Data Interchange System)
System purpose:

Provides reports to community partners (ex: School Districts and colleges) who provide free meals to students.  Users can also upload CalFresh documents as well as data to be matched and queried from CalWIN data.

Categories/types of data:

customer information, community partners information, school information

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, PMC
System purpose:

Psychtropic Medication Consent

Categories/types of data:

customer information and their medical information

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, PUBS
System purpose:

The purpose of PUPS is to have a database to track the distribution of the safety supplies, who distributed the supplies and how many Providers received masks, gloves, and hand sanitizers.  This makes both UDW and PA accountable for the distribution of the supplies.

Categories/types of data:

Providers/customer information

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, QATS
System purpose:

IHSS Quality Assurance staff reviews the QA processes related to various work sheets checking for accuracy, completeness and compliances are met State Mandates.

Categories/types of data:

Customer data information and staffing QA reviews of case management

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, Region Locator
System purpose:

​This Office Locator application locates the County of Orange Social Services Agency regional offices for variou​​s services based on the input zip code.​

Categories/types of data:

County zip codes, SSA locations based on services and zip codes.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, RMP
System purpose:

The Restaurant Meals Program (RMP) application, using the Geographic Information System (GIS) technology, is for the public client to enter address/zip code to search/find the list of participating restaurants with addresses, within the default 10 miles or more radius.

Categories/types of data:

Restaurant information and locations

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, SANTA
System purpose:

Tracks donations, coordinators, & volunteers for Operation Santa Claus and Senior Santa & Friends.

Categories/types of data:

Customer information, volunteers information, staff information, donations information

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, SCMS
System purpose:

​Internet application for secured transmission of confidential documents.

Categories/types of data:

Customer information

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, SSI Advocacy
System purpose:

Used to track, update dependent children & youth’s ongoing, approved & discontinued SSI benefits and SSI applications of placement. The purpose is to identify children or Non Minor Dependents with a physiological, mental health and/or developmental disability which may potentially meet criteria to apply for Supplemental Security Income (monthly).

Categories/types of data:

Customer information and their physiological, mental, and disability status

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, VACS
System purpose:

Used to track Collections activity. Monies collected from clients are input into this system.

Categories/types of data:

Customer information and collection data.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
In-House IT, WMS
System purpose:

Track staff workload including tasks of intake cases, attendance, assignment equalization and statistical reporting data.

Categories/types of data:

Customer case information assigned to staff and statistical reporting.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Broadcom, CA Service Desk Manager
System purpose:

Unicenter is a ticketing system utilized by the Systems Support Team (SST) to monitor and track systems issues reported by end users.

Categories/types of data:

The system maintains a history of tickets submitted, which includes client information, and is utilized as a knowledge base for SST.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Accenture, CalHEERS
System purpose:

California Health's Eligibility, Enrollment and Retention System (CalHEERS) is the business rules engine utilized by Eligibility staff to determine eligibility for government subsidized insurance programs and Medi-Cal benefits.

Categories/types of data:

Customer information/data and status of eligibility services.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
State Vendor, CalSAWS
System purpose:

CalSAWS replaced the State of CalWIN system. Still used to process and administer Pubic Assistance Programs by eligibility staff.

Categories/types of data:

Customer PII, eligibility and benefits status.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
OSI, CWS/CMS
System purpose:

The Child Welfare Services Case Management System (CWS/CMS) is the statewide database utilized by California's County Child Protective Services agencies. The CWS/CMS Division of the Office of Systems Integration is the State agency responsible for the operation and maintenance of the database.

Categories/types of data:

Customer information

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
FIS, EBT Edge
System purpose:

Electronic Benefits Transfer (EBT) Edge is used for Public assistance benefits issuances.

Categories/types of data:

Customer information, history of benefits

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
DHCS, MEDS
System purpose:

Medi-Cal Eligibility Data System (MEDS) is a statewide data hub serving a variety of eligibility, enrollment and reporting functions for Medi-Cal and other state and federal benefits.

Categories/types of data:

Customer information and eligibility history and status

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Cambria, OCAT
System purpose:

CalWORKs Online Appraisal Tool (OCAT) is a web based interview tool designed to equip Welfare-To-Work Case Managers with an in-depth appraisal of clients strengths and barriers to self-sufficiency.

Categories/types of data:

Customer information and case status.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Hyland, OnBase
System purpose:

OnBase is an application utilized by staff to maintain virtual client case records.

Categories/types of data:

Customer information, case data, documents, and benefits.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
DHCS, SAVE
System purpose:

Systematic Alien Verification for Entitlements Program (SAVE) program is an intergovernmental initiative designed to help federal, state, tribal and local governmental agencies verify immigrations status when determining eligibility to Public Assistance benefits.

Categories/types of data:

Immigration status of customers/clients

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
OSI, SARS
System purpose:

The SARS – Statewide Automated Reconciliation System provides reports and data related to EBT benefits and EBT Cards issuances and usage. The site is maintained by State Office of Systems Integration – EBT Project.

Categories/types of data:

Customer information regarding services and reporting requirements to State.

Dept./primary custodian:
SSA
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Journal Technologies, eDefender
System purpose:

Legal Case Management System

Categories/types of data:

Customer information and case data

Dept./primary custodian:
OC Public Defender
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Software, Inc, Legal Files/Case Management
System purpose:

A case management system.

Categories/types of data:

legal cases and files, PII, confidential and sensitive information.

Dept./primary custodian:
Office of Independent Review (OIR)
Frequency of collection:
As needed
Frequency of update:
As needed